o2 Placements
O2 Placements is a Human Capital Services company owned and managed by professionals who bring a wealth of diverse capabilities and expertise gained from years of working in the human resources management and consulting fields. We enjoy SMME (Small Medium Macro Enterprise Status).
This post has expired! It was posted more than 120 days ago.

Project Administrator
Posted date [2019-Jan-10] (ID: 70977)

Projects Administrator


  • Assist the Projects team efficiently control inward/outward flow of documentation
  • To record and date all documents. Manage and control the Projects archives
  • To assist both external/internal customers with document related queries
  • To manage and update the project document registers - VDRL
  • Ensure all technical submissions meet company and the customers’ specifications
  • Ensure that all Projects are logged in terms of the departments procedures


  • Loading, tracking and maintenance of the Primary Project VDRL document
  • Tracking of suppliers VDRL against primary VDRL
  • Assist with accurate and timorous compilation of IOM’s and Data packs for each Project
  • Generate or download documentation for the Project
  • Prepare and present documentation for each Project to Projects Engineer for approval
  • Proactively follow up on outstanding documentation and and advise suppliers/customers
  • Ensure that documentation on the server/local files reflect updated status of the Project
  • Assist, compile and issue a Bi-weekly status reports on the VDRL
  • General management of all documentation related matters for new and existing contracts
  • Aid the Commercial Administrator in the creation of Purchase Orders
  • Ensure all files and procedures are in line with ISO requirements.
  • Consistently monitor documentation deliverables for multiple contracts and alert of potential issues on projects where poor documentation delivery and control is posing a threat to the success of the Project.


  • Continuously improve internal systems and procedures
  • The position has direct contact with customers, the Document Controller will be required to assist and take ownership of customers documentation related queries
  • Share knowledge and learn from others


  • Matric
  • A recognized administration qualification is an advantage
  • Three (3) years’ work experience, with experience in a similar position being preferred
  • Computer literacy, proficient in Microsoft Office software (Word, Excel, MS Projects, Outlook and Power point).
  • Knowledge of a document controlling system
  • Knowledge of the SYSPRO and AutoCAD system is an advantage
  • Knowledge of the customer VDRL system is an advantage


Job Title Project Administrator
Post Details
Posted By o2 Placements
Job Function Project Administration
Start Date Mid Jan 2019
Salary Negotiable
Location Gauteng
Phone No 074 627 4157
Email oriel(at)o2group.co.za
Deadline 2014-Jan-19
Region Location -> Gauteng
Job Type Job Type -> Full-time Jobs
Classification Job Classification -> Office Support

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